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MONTHLY BLOG 99, WHY BOTHER TO STUDY THE RULEBOOK?

If citing, please kindly acknowledge copyright © Penelope J. Corfield (2019)

Joining a public committee of any kind? Before getting enmeshed in the details, I recommend studying the rulebook. Why on earth? Such advice seems arcane, indeed positively nerdy. But I have a good reason for this recommendation. Framework rules are the hall-mark of a constitutionalist culture.

Fig.1 The handsome front cover of the first edition of Robert’s Rules of Order (1876): these model rules, based upon the practices of the US Congress, remain widely adopted across the USA, their updating being undertaken by the Robert’s Rules Association, most recently in 2011.

Once, many years ago, I was nominated by the London education authority – then in the form of the Inner London Education Authority or ILEA – onto a charitable trust in Battersea, where I live. I accepted, not with wild enthusiasm, but from a sense of civic duty. The Trust was tiny and then did not have much money. It was rumoured that a former treasurer in the 1930s had absconded with all the spare cash. But anyway in the early 1970s the Trust was pottering along and did not seem likely to be controversial.

My experience as a Trustee was, however, both depressing and frustrating. The Trust was then named Sir Walter St. John’s Trust; and it exists today in an updated and expanded guise as the Sir Walter St. John’s Educational Charity (www.swsjcharity.org.uk). It was founded in 1700 by Battersea’s local Lord of the Manor, after whom it is named. In the 1970s, the Trust didn’t do much business at all. The only recurrent item on the agenda was the question of what to do about a Victorian memorial window which lacked a home. The fate of the Bogle Smith Window (as it was known) had its faintly comic side. Surely somewhere could be found to locate it, within one or other of the two local state-sector grammar schools, for which the Trust was ground landowner? But soon the humour of wasting hours of debate on a homeless window palled.

I also found it irksome to be treated throughout with deep suspicion and resentment by most of my fellow Trustees. They were Old Boys from the two schools in question: Battersea Grammar School and Sir Walter St. John School. All the Trust business was conducted with outward calm. There were no rows between the large majority of Old Boys and the two women appointed by the ILEA. My fellow ILEA-nominee hardly ever attended; and said nothing, when she did. Yet we were treated with an unforgiving hostility, which I found surprising and annoying. A degree of misogyny was not unusual; yet often the stereotypical ‘good old boys’ were personally rather charming to women (‘the ladies, God bless’em’) even while deploring their intrusion into public business.

But no, these Old Boys were not charming, or even affable. And their hostile attitude was not caused purely by misogyny. It was politics. They hated the Labour-run ILEA and therefore the two ILEA appointees on the Trust. It was a foretaste of arguments to come. By the late 1970s, the Conservatives in London, led by Councillors in Wandsworth (which includes Battersea) were gunning for the ILEA. And in 1990 it was indeed abolished by the Thatcher government.

More than that, the Old Boys on the Trust were ready to fight to prevent their beloved grammar schools from going comprehensive. (And in the event both schools later left the public sector to avoid that ‘fate’). So the Old Boys’ passion for their cause was understandable and, from their point of view, righteous. However, there was no good reason to translate ideological differences into such persistently rude and snubbing behaviour.

Here’s where the rulebook came into play. I was so irked by their attitude – and especially by the behaviour of the Trust’s Chair – that I resolved to nominate an alternative person for his position at the next Annual General Meeting. I wouldn’t have the votes to win; but I could publicly record my disapprobation. The months passed. More than a year passed. I requested to know the date of the Annual General Meeting. To a man, the Old Boys assured me that they never held such things, with something of a lofty laugh and sneer at my naivety. In reply, I argued firmly that all properly constituted civic bodies had to hold such events. They scoffed. ‘Well, please may I see the Trust’s standing orders?’ I requested, in order to check. In united confidence, the Old Boys told me that they had none and needed none. We had reached an impasse.

At this point, the veteran committee clerk, who mainly took no notice of the detailed discussions, began to look a bit anxious. He was evidently stung by the assertion that the Trust operated under no rules. After some wrangling, it was agreed that the clerk should investigate. At the time, I should have cheered or even jeered. Because I never saw any of the Old Boys again.

Several weeks after this meeting, I received through the post a copy of the Trust’s Standing Orders. They looked as though they had been typed in the late nineteenth century on an ancient typewriter. Nonetheless, the first point was crystal clear: all members of the Trust should be given a copy of the standing orders upon appointment. I was instantly cheered. But there was more, much more. Of course, there had to be an Annual General Meeting, when the Chair and officers were to be elected. And, prior to that, all members of the Trust had to be validly appointed, via an array of different constitutional mechanisms.

An accompanying letter informed me that the only two members of the Trust who were correctly appointed were the two ILEA nominees. I had more than won my point. It turned out that over the years the Old Boys had devised a system of co-options for membership among friends, which was constitutionally invalid. They were operating as an ad hoc private club, not as a public body. Their positions were automatically terminated; and they never reappeared.

In due course, the vacancies were filled by the various nominating bodies; and the Trust resumed its very minimal amount of business. Later, into the 1980s, the Trust did have some key decisions to make, about the future of the two schools. I heard that its sessions became quite heated politically. That news was not surprising to me, as I already knew how high feelings could run on such issues. These days, the Trust does have funds, from the eventual sale of the schools, and is now an active educational charity.

Personally, I declined to be renominated, once my first term of service on the Trust was done. I had wasted too much time on fruitless and unpleasant meetings. However, I did learn about the importance of the rulebook. Not that I believe in rigid adhesion to rules and regulations. Often, there’s an excellent case for flexibility. But the flexibility should operate around a set of framework rules which are generally agreed and upheld between all parties.

Rulebooks are to be found everywhere in public life in constitutionalist societies. Parliaments have their own. Army regiments too. So do professional societies, church associations, trade unions, school boards, and public businesses. And many private clubs and organisations find them equally useful as well. Without a set of agreed conventions for the conduct of business and the constitution of authority, there’s no way of stopping arbitrary decisions – and arbitrary systems can eventually slide into dictatorships.

As it happens, the Old Boys on the Sir Walter St. John Trust were behaving only improperly, not evilly. I always regretted the fact that they simply disappeared from the meetings. They should at least have been thanked for their care for the Bogle Smith Window. And I would have enjoyed the chance to say, mildly but explicitly: ‘I told you so!’

Goodness knows what happened to these men in later years. I guess that they continued to meet as a group of friends, with a great new theme for huffing and puffing at the awfulness of modern womanhood, especially the Labour-voting ones. If they did pause to think, they might have realised that, had they been personally more pleasant to the intruders into their group, then there would have been no immediate challenge to their position. I certainly had no idea that my request to see the standing orders would lead to such an outcome.

Needless to say, the course of history does not hinge upon this story. I personally, however, learned three lasting lessons. Check to see what civic tasks involve before accepting them. Remain personally affable to all with whom you have public dealings, even if you disagree politically. And if you do join a civic organisation, always study the relevant rulebook. ‘I tried to tell them so!’ all those years ago – and I’m doing it now in writing. Moreover, the last of those three points is highly relevant today, when the US President and US Congress are locking horns over the interpretation of the US constitutional rulebook. May the rule of law prevail – and no prizes for guessing which side I think best supports that!

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MONTHLY BLOG 83, SEX AND THE ACADEMICS

If citing, please kindly acknowledge copyright © Penelope J. Corfield (2017)

Appreciating sex means appreciating the spark of life. Educating numbers of bright, interesting, lively young adults is a sexy occupation. The challenge for academics therefore is to keep the appreciation suitably abstract, so that it doesn’t overwhelm normal University business – and absolutely without permitting it to escalate into sexual harassment of students who are the relatively powerless ones in the educational/power relationship.

It’s long been known that putting admiring young people with admirable academics, as many are, can generate erotic undertones. Having a crush on one’s best teacher is a common youthful experience; and at least a few academics have had secret yearnings to receive a wide-eyed look of rapt attention from some comely youngster.1 There is a spectrum of behaviour at University classes and social events, from banter, stimulating repartee and mild flirtation (ok as long as not misunderstood), all the way across to heavy power-plays and cases of outright harassment (indefensible).
2017-11 No1 Hogarth_lecture_1736

Fig.1 Hogarth’s Scholars at a Lecture (1736) satirises both don and students, demonstrating that bad teaching can have a positively anti-aphrodisiac effect.

If academics don’t have the glamour, wealth and power of successful film producers, an eminent ‘don’ can still have a potent intellectual authority. I have known cases of charismatic senior authority figures imposing themselves sexually upon the gullible young, although I believe (perhaps mistakenly – am I being too optimistic here?) that such scenarios are less common today. That change has taken place partly because University expansion and grade escalation has created so many professors that they no longer have the same rarity value that once they did. It’s also worth noting that single academics don’t hold supreme power over individual student’s careers. Examination grades, prizes, appointments, and so forth are all dealt with by boards or panels, and vetted by committees.

Moreover, there’s been a social change in the composition of the professoriat itself. It’s no longer exclusively a domain of older heterosexual men (or gay men pretending publicly to be heterosexual, before the law was liberalised). No doubt, the new breed of academics have their own faults. But the transformation of the profession during the past forty years has diluted the old sense of hierarchy and changed the everyday atmosphere.

For example, when I began teaching in the early 1970s, it was not uncommon to hear some older male profs (not the junior lecturers) commenting regularly on the physical attributes of the female students, even in business meetings. It was faintly embarrassing, rather than predatory. Perhaps it was an old-fashioned style of senior male bonding. But it was completely inappropriate. Eventually the advent of numerous female and gay academics stopped the practice.

Once in an examination meeting, when I was particularly annoyed by hearing lascivious comments about the ample breasts of a specific female student, I tried a bit of direct action by reversing the process. In a meaningful tone, I offered a frank appreciation of the physique of a handsome young male student, with reference specifically to his taut buttocks. (This comment was made in the era of tight trousers, not as a result of any personal exploration). My words produced a deep, appalled silence. It suggested that the senior male profs had not really thought about what they were saying. They were horrified at hearing such words from a ‘lady’ – words which struck them not as ‘harmless’ good fun (as they viewed their own comments) but as unpleasantly crude.

Needless to say, I don’t claim that my intervention on its own changed the course of history. Nonetheless, today academic meetings are much more businesslike, even more perfunctory. Less time is spent discussing individual students, who are anyway much more numerous – with the result that the passing commentary on students’ physiques seems also to have stopped. (That’s a social gain on the gender frontier; but there have been losses as well, as today’s bureaucratised meetings are – probably unavoidably – rather tedious).

One important reason for the changed atmosphere is that more specific thought has been given these days to the ethical questions raised by physical encounters between staff and students. It’s true that some relationships turn out to be sincere and meaningful. It’s not hard to find cases of colleagues who have embarked upon long, happy marriages with former students. (I know a few). And there is one high-profile example on the international scene today: Brigitte Trogneux, the wife of France’s President Emmanuel Macron, first met her husband, 25 years her junior, when she was a drama teacher and he was her 15-year old student. They later married, despite initial opposition from his parents, and seem happy together.

But ethical issues have to take account of all possible scenarios; and can’t be sidelined by one or two happy outcomes. There’s an obvious risk academic/student sexual relationships (or solicitation for sexual relationships) can lead to harassment, abuse, exploitation and/or favouritism. Such outcomes are usually experienced very negatively by students, and can be positively traumatic. There’s also the possibility of anger and annoyance on the part of other students, who resent the existence of a ‘teacher’s pet’. In particular, if the senior lover is also marking examination papers written by the junior lover, there’s a risk that the impartial integrity of the academic process may be jeopardised and that student confidence in the system be undermined. (Secret lovers generally believe that their trysts remain unknown to those around them; but are often wrong in that belief).

As far as I know, many Universities don’t have official policies on these matters, though I have long thought they should. Now that current events, especially the shaming of Harvey Weinstein, have reopened the public debates, it’s time to institute proper professional protocols. The broad principles should include an absolute ban of all forms of sexual abuse, harassment or pressurising behaviour; plus, equally importantly, fair and robust procedures for dealing with accusations about such abusive behaviour, bearing in mind the possibility of false claims.

There should also be a very strong presumption that academic staff should avoid having consensual affairs with students (both undergraduate and postgraduate) while the students are registered within the same academic institution and particularly within the specific Department, Faculty or teaching unit, where the academic teaches.

Given human frailty, it must be expected that the ban on consensual affairs will sometimes be breached. It’s not feasible to expect all such encounters to be reported within each Department or Faculty (too hard to enforce). But it should become an absolute policy that academics should excuse themselves from examining students with whom they are having affairs. Or undertaking any roles where a secret partisan preference could cause injustice (such as making nominations for prizes). No doubt, Departments/Faculties will have to devise discreet mechanisms to operate such a policy; but so be it.

Since all institutions make great efforts to ensure that their examination processes are fairly and impartially operated, it’s wrong to risk secret sex warping the system. Ok, we are all flawed humans. But over the millennia humanity has learned – and is still learning – how to cope with our flaws. In these post-Weinstein days, all Universities now need a set of clear professional protocols with reference to sex and the academics.
2017-11 No2 Educating Rita

Fig.2 Advertising still for Educating Rita (play 1980; film 1983), which explores how a male don and his female student learn, non-amorously, from one another.

1 Campus novels almost invariably include illicit affairs: two witty exemplars include Alison Lurie’s The War between the Tates (1974) and Malcolm Bradbury’s The History Man (1975). Two plays which also explore educational/personal tensions between a male academic and female student are Willy Russell’s wry but gentle Educating Rita (1990) and David Mamet’s darker Oleanna (1992).

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MONTHLY BLOG 82, WRITING PERSONAL REFERENCES

If citing, please kindly acknowledge copyright © Penelope J. Corfield (2017)

2017-10 No1 AUTHOR THINKING

What do today’s academics spend their time doing? Next to marking essays and planning research applications, one of the most common tasks is writing personal references for past and present students (and sometimes for colleagues too). Happily, such evaluations are not presented anonymously.1 Yet that makes writing them all the more testing.

The aim is to do full justice to the person under consideration, whilst playing fair with the organisation which is receiving the recommendation. Sometimes those aims can be in conflict. Should you recommend someone for a job for which they are not suitable, even if the candidate pleads with you to do so? The answer must be: No.

Actually I can remember one example, some years ago, when an excellent postgraduate wanted to apply for a new post which demanded skills in quantitative economic history. Since she did not have those special skills, I hesitated. She implored me to write on her behalf – it was in an era when new academic posts were rare – and, reluctantly, I did so. However, I told her that my reference would explain that she did not have the required skills, although she would be a great appointment if the University in question decided to waive those preconditions. (It was theoretically possible). In the event, she did not get the job. For the future, I resolved not to waste everyone’s time by writing references in unsuitable cases. A polite refusal does sometimes upset applicants. But it’s best to be frank from the start – and certainly better than writing a thumbs-down reference. (I decline to act if I can’t find anything positive to say).

Truth with tact is the motto. When writing, it’s good to dwell on the candidate’s best qualities, in terms of past attainments and future potential. But it’s seriously unwise to go over the top. Referees who praise everyone unreservedly to the skies quickly lose credibility. What is written should strive to match the best qualities of the person under discussion. Candidates often get called for interview; and it undoubtedly helps interview panels if the candidates broadly resemble their references. (It is ok, by the way, to warn panels in advance in cases of exceptionally nervous interviewees, who may need help to ‘unfreeze’).

Equally, when writing in support of candidates, it’s seriously wrong to go not over but under the top. There used to be an old-fashioned style of wry deprecation. It had a certain period charm. Yet in recent decades there’s been a definite inflation of rhetoric. Wry self-deprecation is still ok, when used in front of those who understand the English art of meiosis or ironic understatement. But deprecatory assessments, or even deprecatory asides, about other people are distinctly unhelpful in today’s competitive climate. Even one passing put-down can harm a candidate, when competing against rivals who are described in completely flattering terms.

Again, I remember a case at my University, where the venerable referee – a punctilious scholar of the old school – was warm but could not resist adding a critical aside. The candidate in question was much the best. Yet she lost out in the final choice, on the grounds that even her friendly referee had doubts about her. Really annoying. She went on to have a distinguished career – but elsewhere. We lost a great colleague.

Some months later I had a chance to talk with the venerable referee, who expressed bafflement that his candidate did not get the job. He was blithely unaware that he had, unintentionally, stabbed her in the back. It was a complete conflict between different generational styles of writing references. Later, I advised the candidate not to press me for further details (since these things are all confidential) but simply to change her referees, which she did. Such stylistic inter-generational contrasts still continue to an extent, although they take a somewhat different form these days. Either way, the moral is that balanced assessments of candidates are fine; shafts of sardonic humour or any form of deprecatory remarks aimed at an absent candidate are not.

Then there’s the question of different international cultures of writing references. Academics in some countries prefer a lyrical rhetoric of flowery but imprecise praise which can be very hard to interpret. (Is it secret humour?) By contrast, other references from a different stylistic culture can be very terse and factual, saying little beyond the public record. (Do they reflect secret boredom or indifference?) My advice in all cases is for candidates to choose referees from their own linguistic/academic/cultural traditions, so that recipients will know how to decode the references. Or, in the case of international applications, then to choose a good range of referees from different countries, hoping to balance the contrasting styles.

So there we are. Refereeing is an art, not a precise science. Truth with tact. Every reference takes thought and time, trying to capture the special qualities of each individual candidate. But, a final thought: there’s always one exception to the rule. The hapless Philip Swallow in David Lodge’s brilliant campus novel Changing Places (1975) encounters this problem, in the form of the former student demanding references – who never goes away. The requests pile up relentlessly. ‘Sometimes he [the former student] aimed absurdly high, sometimes grotesquely low. … If [he] was appointed to any of these posts, he evidently failed to hold them for very long, for the stream of enquiries never ran dry’. Eventually, Swallow realises that he is facing a lifetime commitment. He therefore generates an ‘unblushing all-purpose panegyric’, which is kept on permanent file in the Departmental Office.2 It’s just what every referee secretly craves, for use in emergencies. Just make sure that there are no flowery passages, no hyperbole, no ambiguities, no accidental put-downs, no coded messages, no brusque indifference, no sardonic asides, no joking. Writing personal references, on the record, is utterly serious and time-consuming business. Thank goodness for deadlines.

1 For my comments on writing anonymous assessments, see BLOG/80 (Aug. 2017) and on receiving anonymous assessments of my own work, see BLOG/81 (Sept. 2017).

2 David Lodge, Changing Places: A Tale of Two Campuses (1975), pp. 28-9.

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